Spaxly™ — management software for facilities · in development
Your Space.
Your Brand.
Your Way.
One place to run your locations, spaces and equipment — and the people, reservations, rentals and money that go with them.
Start with the essentials. Add what your facility needs.
Most facilities run on a patchwork of tools
Nothing talks to anything else, staff re-type the same information, and every monthly subscription adds up.
Peoplein spreadsheets and contact lists
Rooms & spacesallocated on a whiteboard, by email and by memory
Equipment reservationsin a separate calendar tool
Rent, deposits & paymentsin a spreadsheet and yet another system
Communicationsemail and texts, each in its own app
Repairson sticky notes and in memory
One system for the whole facility
Locations & spaces
One location or several. Buildings, floors, rooms, halls, desks, storage units and lockers, with capacity, features and opening hours. Rooms with dividers can be reserved as a whole or in parts.Equipment & reservations
Reserve rooms and equipment, check availability and prevent conflicting reservations. Set who may reserve each one. Equipment can come with its room, be an add-on or be reserved on its own. Rates per hour, day or reservation, invoiced with the rest.People
People, contacts and the organisations they belong to. Groups, staff roles and permissions.Units & rentals
Storage units, lockers, dedicated desks and parking held month to month: unit classes with prices by term, deposits, notice and a unit board. Rent invoiced by itself; reminders, late fees and overlock when it is not paid.Accounts
Accounts for every person and organisation: invoices, credit notes, payments and statements. Recurring charges invoiced by themselves, deposits held and returned, optional late fees with a reminder first.Communications & issues
Email people and groups from your organisation’s own address. Report, assign and follow repairs through to done.Organised the way your facility is
Location
Each address you runSpaces
Buildings, floors, rooms, desks, units, lockersEquipment
Machines, projectors, toolsEquipment can sit in a room or at the location itself.
Several locations? Each has its own spaces, equipment and reservations — with one list of people, one account per person or organisation, and one bill across all of them.
Made for facilities of every kind
Coworking & shared offices — meeting rooms, dedicated desks and reservations for teams and clients
Self-storage & lockers — units, lockers and parking rented month to month
Community centres — halls, rooms and programmes for the community
Clubs & associations — people, groups and communications in one place
Workshops & studios — shared equipment and bench time
Makerspaces & fab labs — machines, training and shop reservations
Schools & nonprofits — rooms, equipment and volunteers
Start with the essentials. Add what you need.
Always included
People and contacts
Staff roles and permissions
Locations
Spaces & equipment
Accounts
Email
Issue tracking
Your branding
Facilities
Reservations
Units & long-term rentals
Access control & check-in (planned)
Programmes
Events & classes
Membership
Community — projects, contests, polls
Money & operations
Online payments
Inventory
Reports & exports
Communications
Text messaging
Newsletters
Content pages
AI assistant
Your brand. Your choice of hosting.
Each customer has its own database, under its own name. The people you serve see your organisation, not ours.